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How AI Can Transform Your Email Writing Process in 2025
Say Goodbye to Writer’s Block. Write Smarter, Not Harder, With AI.
Victoria Kurichenko
March 15th, 2025
Did you know that over 361 billion emails were sent and received daily worldwide in 2024?
This figure is projected to increase to 408.2 billion daily emails by 2027.
That’s a lot of communication!
With such a huge volume, it's no surprise that businesses and individuals are turning to AI for help.
Gone are the days of staring at a blank screen, wondering how to craft a newsletter that resonates. With AI tools, writing emails has become faster, more efficient, and more personalized than ever before.
In this article, we’ll explore how AI is changing the way we approach email writing and why it’s becoming a game-changer for productivity.
Why trust me?
I’m an SEO and content creator juggling client work and my own projects. One of those projects is my newsletter, which I’m actively growing and scaling with the help of AI tools.
Table of Contents
5 Benefits of Using AI for Email Writing
How much time do you spend on average writing a newsletter?
In my case, it’s one hour weekly, which is roughly 4–5 hours monthly. That’s a lot of time just for writing.
That’s why I turned to AI for saving time.
Instead of spending hours creating newsletters manually, AI tools can generate drafts in minutes. While the first draft will require improvements and optimization, it alleviates having to stare at a blank page wondering what to write about.
And let's not forget about improved clarity.
To share my little secret with you, I no longer send newsletters without improving them with AI.
AI can suggest fresh ideas or rephrase your sentences in ways you might not have thought of. This can be especially helpful if you work on a series of emails, as it can spark new ways to engage your audience.
Another key benefit is consistency.
AI helps maintain a consistent tone and style across all your emails. This is especially important when it comes to sending different types of emails regularly, such as business proposal emails for your prospects or weekly newsletters to your audience. These two have different purposes. But they should reflect your personality and tone of voice, ultimately signaling that it’s you on the other side of the screen.
AI can help with personalization, whether it’s addressing a specific need or adding a custom touch. It can help you tailor your emails for every recipient.
It also helps you avoid spelling or grammar mistakes you might miss.
Overall, using AI for writing and email automation makes the entire content creation process much faster and more fun. You can increase your productivity while still letting your creativity shine.
So, I’ve briefly outlined why it’s worth using AI, and now, let’s dive into how you can do it.
Top 3 AI Email Writing Tools
Statista reports that 58% of marketers worldwide used AI automation to do email marketing in 2024.
So, should you give it a try as well?
If you’re curious which AI tools for email writing are worth exploring, here are my top three picks:
beehiiv AI
ChatGPT
Grammarly
These are my essential tools for creating newsletter content in multiple languages, aligning with my unique tone of voice, refining and structuring drafts, generating visuals, and more.
These AI tools can help you with many more email marketing tasks. Let me dive into the details and share how they can work for you.
1. beehiiv AI
Back in July 2023, beehiiv introduced a game-changing AI toolkit for newsletter creators.
Here’s what beehiiv AI can do to make your creator life easier:
Generate newsletter content in seconds
Auto-complete sentences
Fix spelling and grammar
Simplify your writing
Adjust the tone of voice
Generate beautiful images from a simple prompt
Translate your content into some of the most popular languages, like Spanish, German, French, Italian, Portuguese and English
Pretty cool, right?
From my experience, beehiiv has seamlessly integrated its AI tools into the text editor. This makes it super easy to leverage AI to boost productivity.
Of course, the quality of the AI-generated content depends on how well you craft your prompt. If you have a clear idea of what you want, be sure to include it in the prompt to get the best results.
Now, just have a look at the quality of the content I’ve got from beehiiv AI Writing Assistant.
Quite good, isn’t it?
beehiiv followed my prompt closely and generated the content I could actually use for my newsletter.
Of course, AI-generated content isn’t perfect. It still needs some tweaking and structure adjustments. However, you can easily fix that manually or with other AI-powered tools for email marketing. beehiiv AI works in tandem with ChatGPT and Grammarly, making my content insightful and engaging.
Beyond writing, you can also generate unique images with beehiiv AI. You no longer need to switch between tools, hunt for stock images, or pay for expensive design software.
Just type a prompt describing the image you want, pick a style, and let AI do the rest.
beehiiv AI Image Tool offers the following styles:
Photorealistic
Digital art
Comic book
Neon punk
Isometric
Line art
3D model
For example, here’s how beehiiv AI envisions a successful newsletter operator. It looks great to me!
If you’re curious about exploring beehiiv AI and its features, check out this video tutorial to see how it can level up your email marketing efforts:
2. ChatGPT
ChatGPT has over 100 million weekly users.
Crazy, right?
But it makes sense because it’s like having a personal assistant.
For email marketing, you can ask ChatGPT to write a newsletter for you, suggest subject lines, or even tweak your tone to sound formal or friendly.
Plus, if you deal with repetitive emails (like customer support responses or outreach messages), you can use ChatGPT to create reusable templates.
I’ve been using ChatGPT for content writing since its early days, and let me tell you, it has come a long way. It understands your prompts better and delivers more accurate and creative responses.
For my newsletter, I rely on it to polish and organize my drafts. Additionally, it’s great for generating subject lines. I simply upload my draft and ask for ideas. It even throws in emoji suggestions to make my newsletter content more engaging.
If you’re a busy content creator or run a newsletter, ChatGPT can lighten your workload. It’s been a game-changer for me!
Kelly Vaughn claims to have built a successful $18k newsletter empire using beehiiv and ChatGPT. That’s another great example of using an AI tool for email writing.
3. Grammarly
Grammarly has come a long way since when it was just a tool for catching spelling errors. Now, it’s an AI writing assistant that helps with a lot more than that.
The free version of Grammarly covers the basics like grammar, spelling, and punctuation.
The premium plan offers extra features, like adjusting your tone, making your writing clearer, and getting style suggestions to make your work sound more professional. You’ll also get a plagiarism checker and AI-powered tools to improve your writing and speed up your work.
You can use Grammarly easily across different platforms, like Gmail or Outlook, with its browser extension or mobile app.
For me, as a content writer, Grammarly has been a daily go-to since 2020. While I originally used it just for fixing grammar and spelling, it’s now much more than just a spellcheck for me.
Here’s how Grammarly can help you with email writing:
Draft emails based on your prompts
Analyze and adjust your email's tone of voice
Suggest ways to make your sentences clearer and more concise
Improve readability
Check for content duplication
Offer better word choices
Grammarly’s AI is built right into the content editor. So, along with checking your grammar and spelling, you can quickly rewrite and polish your newsletter content with the AI tools.
There's also a free Grammarly AI Email Writer tool that can help you create an email draft in just two steps:
Add your target audience
Provide a short description of your email
Free vs. Paid AI Writing Tools – What’s Better?
Choosing between free and paid options often depends on your needs and budget.
Free tools, like Grammarly’s free version, can help with basic edits and quick drafts. Paid AI tools offer more features. They can adapt to your unique writing style and generate more accurate and conversational drafts.
Here’s a quick summary to help you decide between free and paid AI tools.
How to Use AI for Email Marketing
If you don’t know where to start with AI for writing, I’ve got you covered.
Below, I’ll show you how you can speed up your newsletter creation process with AI. On top of that, I’ll share examples of how other creators leverage AI to boost their productivity and outputs.
Email templates can save you time by giving you a ready-to-go structure. You can reuse them multiple times instead of writing emails from scratch every time.
With the best AI for email writing, you can input specific requirements for your email content, whether it's a promotional offer, a newsletter update, a product announcement, or a business newsletter template, and generate templates tailored to your needs.
ChatGPT, for instance, can craft an email structure quite well if you specify exactly what you want with a prompt.
Here’s an example of the template I use when I send my monthly website performance update. It’s short, easy to read, and to the point. You can do the same with ChatGPT.
Typli.ai is another free AI tool for email template generation.
Similar to ChatGPT, it uses your prompt to generate a suitable email template. In my subjective opinion, ChatGPT does a better job of understanding and following your requirements. But Typli.ai could be a solid free alternative.
If you're a beehiiv user like me (and if you're not, you can start a 30-day free trial), you can use beehiiv’s powerful feature, called Newsletter Builder, to create and customize your newsletter template without a single line of code.
beehiiv lets you customize everything you could possibly want in your newsletter template:
Fonts, colors, and text styles to match your brand identity
Layout and structure with flexible sections and column arrangements
Header and footer designs to include logos, social links, or personalized messaging
Image placements, with options for banners, logos, and visuals
CTA buttons with custom text, styles, and links for better engagement
Spacing and padding between elements for a polished, clean design
Integration with third-party tools and custom HTML blocks for advanced customization.
To learn more, check this full guide on how to design your newsletter inside beehiiv.
Marketers who use AI to personalize emails see a 41% increase in revenue and a 13.44% increase in CTR.
Why is personalization so impactful?
It’s all about creating a more tailored experience for your subscribers, which AI can help you easily achieve.
For instance, AI can generate personalized subject lines that grab attention. To better understand what resonates with your audience, you can use tools like beehiiv’s A/B testing. It helps you find the best-performing subject lines to boost your open rates.
AI can also help you analyze your subscriber data and automatically segment users based on their interests, purchase history, or content they like. This way, you can ensure your audience gets the stuff they actually care about.
AI newsletter automation is vital for all content creators. It takes care of boring tasks like sending “Welcome” or “Thank you” emails, letting you use your free time on other tasks.
But that’s not all. Automations help you learn what your audience likes so you can share content they’ll enjoy.
Suppose a subscriber frequently clicks on SEO-related links. AI automation can add this subscriber to a separate segment and send them a dedicated email campaign about SEO — all without your involvement!
I have several beehiiv automations set up in my account. One of them even helps me clean up my email list. It automatically spots and segments subscribers who haven’t opened my newsletters in over 40 days.
So now, I don’t have to clean my list manually. beehiiv handles it for me!
You can also use AI tools to repurpose your content, like blog posts, social media updates, and videos, into newsletters. I love doing this because you only create content once but get to use it over and over.
For example, I use ChatGPT to summarize my Medium articles, pull out the key points, and turn them into a newsletter.
While digging into research for this article, I came across a content creator who uses AI to automate their newsletter with an RSS feed.
Curious how it works?
Here’s how Tina Lopez, a former online coach turned content creator, breaks it down:
5 Best Practices for Using AI in Email Writing
Let’s wrap things up with some key takeaways on using AI for email writing, or really any task where AI lends a hand. The goal is to let AI enhance your work, not replace your unique voice.
Here are a few best practices to keep in mind:
Maintain a human touch when you combine AI tools with human creativity.
Always review AI-written emails to avoid misinformation and misalignment with your brand voice.
Double-check facts, links, and formatting to ensure accuracy.
Use AI to structure content for better clarity and readability.
A/B test subject lines to determine what resonates best with your audience.
Conclusion
AI is changing the way we write emails, making things quicker, easier, and more efficient.
But it’s not here to take over the creative work of content creators. Instead, think of AI as a helpful assistant. It can draft newsletters, fix grammar, personalize emails, and more.
With the right approach, AI can help you scale your email marketing efforts without sacrificing authenticity.
Why not give it a shot?
If you’re unsure where to begin, sign up for beehiiv’s 30-day free trial. It gives you access to beehiiv’s awesome AI tools to help you work smarter and create better content with less effort.
On top of that, you’ll get other cool features like the beehiiv Ad Network, Email Automation, and 3D Analytics to create top-notch email campaigns.
FAQ
What Is the AI Tool for Writing Emails?
AI tools for email writing can generate, customize, automate, and personalize your email content. They use machine learning to save you time and effort.
Here are some popular AI tools:
beehiiv AI: It’s one of the beehiiv’s powerful features, letting you generate newsletters with just a prompt, customize the tone, pick different languages, and adjust the email length. Sign up for a free trial and test it yourself.
Jasper: This tool’s great for generating subject lines, intro paragraphs, and content for your newsletter. Just provide it with keywords or a brief outline to work with.
Grammarly: It’s not just for grammar but also for generating clear and concise email drafts for various needs.
Can ChatGPT Write Emails?
Yep, it totally can!
ChatGPT is great for brainstorming ideas for your newsletter. It can also generate email drafts with just a few prompts, making your content more structured or even changing the tone to match your style.
Is It Acceptable to Use AI to Write Emails?
Yes, it can be totally acceptable, especially if it helps save time and boost efficiency.
But the key is balance.
Maintain a human touch and share valuable content with your audience. Personalization is also essential.
Ultimately, you can use AI as a tool to assist in email writing rather than replace your unique voice. This will ensure your emails stay authentic and engaging.
What is the Free AI Tool to Generate Newsletters?
If you're looking for free AI tools to help you generate newsletters, there are a few solid options out there:
Nanonet is a free tool suitable for creators on a tight budget who want to try out AI for email writing.
ChatGPT can help with brainstorming, writing, and personalizing your newsletter content with ease.
Typli.ai is another solid pick, especially if you want to generate newsletters or templates to boost your productivity.
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