A Quick Guide to Scheduling Recurring Emails in Gmail

Some emails need to be sent again and again, every single month.

These could be monthly invoices, meeting reminders, or quarterly reports - whatever the reason, you’re probably thinking there must be a solution to sending time-consuming emails, that essentially include the same content, to the same recipient, at the same time each month - right?

Thankfully, there is! You can schedule recurring emails using Gmail, and save yourself the boring job of sending out the same emails all the time, allowing yourself time to focus on other, more important tasks in your business.

Here at beehiiv, we’re here to take you through a step-by-step process of how to schedule recurring emails, using both Gmail and third-party applications. Keep reading to find out more.

Gmail Email Scheduling (Step-By-Step)

Gmail has inbuilt scheduling functionality, which many users find helpful for automating certain processes or getting around time-zone issues with contacts based in other countries.

If you’re looking to send recurring emails, specifically, you’ll want to skip down to the next section about third-party apps. To learn how to simply schedule emails in Gmail, you can follow the below set of instructions:

1. Open Up the Gmail App / Open Gmail in a Browser Window

2. Select Compose Email 

3. Click the Drop Down Arrow next to the ‘Send’ button and choose Schedule Send 

4. Choose the date and time that you’d like your email to be sent by changing the calendar/clock sections

5. Click Schedule Send 

If you’ve followed the above instructions correctly, your email should be scheduled to send at your chosen date/time. You can schedule up to 100 emails at one time using the Gmail scheduling functionality, and you change or cancel any scheduled emails you have set up in the Scheduled section on the left-hand panel on Gmail.

It’s worth bearing in mind that your email will be scheduled in your time zone, so if you want clients in different countries to receive your email at a specific time, you’ll need to figure out the time difference accordingly.

Gmail Recurring Emails (Using Third-Party Solutions)

If you’re interested in Gmail recurring emails and need to ensure the same emails are sent out regularly, the best way to do this is by using a third-party app.

There are a variety of apps available that provide this functionality. We've detailed a few of the most popular options below. You can also use Gmail to snooze emails that you’ve been sent, which allows for the email to be resent to you at a more convenient time of your choosing.

Right Inbox

Right Inbox is a free Gmail plugin that enables you to send recurring emails in Gmail along with a whole host of other benefits. It’s ideal for sending emails that you know you send regularly, such as invoices or meeting reminders, and you’ll be amazed at the time you could save by automating these processes.

To start using Right Inbox, follow the below instructions:

1. Use Chrome to visit the Chrome Store and search for Right Inbox using the search feature. Click Add To Chrome to install the app to your browser.

2. Login to Right Inbox using your Gmail email address and allow the relevant permissions

3. Compose A New Email in Gmail and click the Recurring button

4. Choose when you’d like your email to repeat/recur and on which days. You can also define the time zone, when you’d like the email to send, start date, and end date

5. Click Schedule 

You should now have scheduled a recurring email within Gmail that will send regularly as per your requirements. You can always change your recurring emails by viewing your Scheduled Emails in the Gmail app.

If you’d like some more information on how often you should be sending recurring emails, check out our blog!

Boomerang

Another tool that can be used to send recurring emails in Gmail is an extension called Boomerang. It works similarly to Right Inbox and makes sending recurring emails in Gmail a piece of cake.

To use Boomerang to send recurring emails, follow the below set of steps:

1. Click here to install Boomerang

2. Sign in to Boomerang using Gmail

3. Compose A New Email and choose Send Later  

4. Click Schedule Recurring Message at the bottom of the screen

5. Choose the start date, repeat information, day of the week, and when/if you’d like the recurring emails to end

6. Click Schedule  

Boomerang will get to work scheduling your recurring emails, and you can forget about having to send the same emails over and over again each month!

Wrap Up / Why Use beehiiv?

There you have it! Everything you need to know about sending recurring emails in Gmail in this quick help guide. Just think of the time you could save with all of your mundane recurring emails already scheduled for you!

If you’re looking for an email platform that is designed to grow your subscriber base and bring a new level of customization to your email newsletters, start a free trial with beehiiv. Benefits include optimized email deliverability, unlimited sending, A/B testing, and more. To view the full list of benefits on beehiiv, check out our pricing page on our website here.

For more tips on our recommended newsletter integrations, check out our blog. We regularly publish help guides on how to grow your subscriber base and cut down the time it takes to reach out to your followers, and our blog is the perfect resource base for the latest email tips and tricks.